In addition to gathering information on equipment, you have to type it into the computer. This process takes time and resources too. For example, many companies assign data entry to secretaries or someone else with typing skills...but such people often lack knowledge about what they're typing. They can make mistakes, or need help understanding what someone else has written.
Our rule of thumb is that a company can input equipment specifications for about 15 pieces per hour of typing time. No matter who types in the data, someone knowledgeable should review everything afterward to catch any obvious mistakes.