Printing Purchase Orders

This help file applies to an out-of-date version of MainBoss.
The most recent version of MainBoss is MainBoss 4.2.4.
For the latest version of this help file can be found here.

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You can print your current purchase orders by clicking the Print button in Purchase Orders or with Purchase Orders | Print.

When a purchase order is printed, it can include contact information for someone in your organization who is authorized to deal with vendor questions. This person is called your organization's purchasing contact. You specify your purchasing contact in Administration | Company Information.

When you ask to print purchase orders, MainBoss opens a window that contains the following:

Sorting section: Options controlling how records are sorted within each section and sub-section.

For more on how to use Sorting, see Report Sections.

Filters section: Options controlling which purchase orders will be included in the report. For more information, see Report Filters.

Include Inactive records: If this checkbox is checkmarked, all relevant records will be included in the report, no matter how old they are. If this checkbox is blank, only active records will be included; this means that old "inactive" records will be ignored.

For more about the active filter, see The Active Filter.

Field Selection section: Options controlling which information fields will be included in the report.

Suppress Costs: Omits any money information that might otherwise be displayed in the report.

Advanced section: Miscellaneous options.

Report width in pages: Makes it possible to have lines that are wider than a single page. This is particularly useful when you are previewing reports on a monitor screen. For further information, see Report Sections.

Title: The title to be printed at the beginning of the report.

Main Font: The font that will be used for most of the characters in the report. This should be a font that is supported by both your Windows system and your printer.

Fixed-width Font: The font that will be used for information that is printed with fixed-width characters (mostly unit specifications). This should be a font that is supported by both your Windows system and your printer.

Additional blank lines: May be filled in with a number. If so, MainBoss will add that number of blank lines to the purchase order. This can be used to write in any extra information that might be needed.

Additional information: Extra information to be printed in the purchase order. For example, you can use this area to specify a line reading Authorized by which would then be followed by the signature of someone authorizing the purchase.

Preview section: Displays a visual preview of the report. If you click the Refresh button, you automatically go to this section.

The Preview section contains buttons for looking through the report preview and for actually printing the information. For more on using the Preview section, see Report Buttons.

Print: Immediately prints the report.

Export Data: Exports the report's data in XML format.

Cancel: Cancels the preparation and printing of a report. This button is enabled only when MainBoss is preparing a report, i.e. gathering the data and formatting it. For more information, see Report Buttons.

Clear Select for Printing: If you click this button, MainBoss removes the checkmark from all Select for Printing boxes on all purchase orders. Typically, you do this after printing purchase orders that have been marked Select for Printing. For more, see Select Print Flags.

Close: Closes the window.

Refresh: Clicking this button generates a preview of the report, displayed in the Preview section of the window.

For more on purchase orders, see Purchase Orders. For more on reports in general, see Reports.

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