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When you want to determine the cost of a particular CMMS package,
you have to look beyond the basic sticker price; try to consider
all the costs associated with putting in the software.
These costs include:
- The actual price of the software
- The price of any hardware upgrades you may have to make to
run the software
- The price of any software upgrades you may have to make to
run the software (e.g. some packages only run on the most up-to-date
version of Windows, so if you're running an older version, you have
to upgrade your system before you can put in the CMMS)
- The price of support for the CMMS
- The cost of training for the CMMS (remember that training may
be needed for management, maintenance personnel, and/or non-maintenance
personnel)
- The cost of implementation (which includes any costs in time that
your personnel spend setting up the CMMS rather than doing their usual
jobs)
- The cost of the learning curve—any slow-downs that might occur
while people are getting used to working with the CMMS
This may seem like a big list...but it's important to be realistic when
you're planning to get started with a CMMS. Your plan has to cover all
the bases. If you ignore possible costs, you'll be in for unpleasant
surprises later on.
Next: Who will do the set-up?
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