MainBoss Newswire

February 2003

 

Topics:

1. MainBoss 2.9: Overdue Work Orders Report
2. Did you know: Suppressing costs when printing Work Orders and Purchase Orders
3. Upcoming tradeshow and conferences
4. MainBoss welcomes new Dealers
5. Special Reminders

 

******************************************

1. MainBoss 2.9: Overdue Work Orders Report

The Overdue Work Order Report in MainBoss 2.9 gives you a summary of all the work orders that are overdue as of the moment you run the report. To access the report go to the Work Orders menu, then click on Reports -> Overdue and click on Preview to bring the report up on your computer screen. The report will first list all of the overdue corrective work orders, then the overdue preventive work orders. For each section (corrective and preventive) the work orders are first grouped by building and then by unit (which can be equipment or a space). For each work order listing:

• The first line shows the work order number and the subject
• The second line displays the assigned priority code, when the work was supposed to have been completed (the Work End assigned to the work order) and how many days the work order is overdue
• The following line shows the person assigned to do this job and how long the work duration is estimated to be
• If there is more than one person assigned to the work order, the additional personnel will also be listed 
• The total work duration is shown on the final line for each work order

The overdue work orders report has many benefits:

• A maintenance manager can get a quick overview on how many work orders are overdue, for which units, and for which workers
• It can be used as a performance measurement tool, since it shows which workers are not completing their work on time
• The report can also give indications of trends relating to specific units. For example if there are 5 overdue work orders for the same space, it may be because it is a conference room which has been booked all week and is not free for maintenance work. Alternatively, three overdue work orders cannot be completed because the first work order is still ongoing and keeping a certain machine out of order, thus preventing the other two work order from being completed.

 

******************************************

2. Did you know: Suppressing costs when printing Work Orders and Purchase Orders

While it is important to track the cost of maintenance work and inventory purchases, in some cases these dollar figures may need to be held in confidentiality. Sensitive issues can arise when labor is assigned to work orders and the actual wages of maintenance personnel are used as the labor rate. By displaying these labor costs on work orders, the maintenance personnel can easily determine who is earning what—information that should remain private. In order to produce work orders that can be distributed among staff members but still allow for accurate cost tracking within MainBoss, users can print their work orders and purchase orders without the costs actually showing. To print without cost information, follow these steps:

 

1. Go to Work Orders -> Print Work Orders or Inventory->Browse Purchasing ->Print
2. In the Print window, under the Print Options section, checkmark the box beside ‘Suppress Costs’
3. Make any other selections as necessary and click on Print

 

If you always print your work orders and/or purchase orders without the costs showing, you can save the Suppress Costs settings by logging as the administrator and after following steps 1 and 2 above, right-click on the title bar at the top of the Print window and choose ‘Save Settings’.

 

******************************************

3. Upcoming tradeshows and conferences

·        Springfest 2003 in Toronto, Ontario

MainBoss will be attending this year’s Springfest at the Metro Toronto Convention Centre in Toronto, Ontario on March 28^th, 2003. MainBoss will be represented in booth 67 by the DA-TROL group.

·        The Higher Education Facilities Summit

MainBoss will be attending this conference for universities and colleges throughout the USA from April 13 – 15^th, 2003 in Palm Springs, California. Special one-on-one meetings will be held with representatives from the attending universities.

                                                                                               

******************************************

3. MainBoss welcomes new Dealers

MainBoss welcomes the following new representatives to the MainBoss team:

• Rich Knowles with Sailpower Management Inc. covering Nova Scotia, New Brunswick, Newfoundland, and Prince Edward Island
• Francisco Zumarraga with Mantenimiento Productivo covering Ecuador and other regions of South & Central America

By the way, you can now get an up-to-date list of all MainBoss dealers at http://www.mainboss.com/english/support/dealerlist.shtml.

 

******************************************

4. Special Reminders

MainBoss offers some great programs and services. Don’t forget to take advantage of them:

·        The MainBoss Referral Program allows current MainBoss customers to make referrals and get great rewards in return! For more information visit http://www.mainboss.com/english/support/referral.shtml

·        MainBoss Training services are offered by either MainBoss head office or a MainBoss representative in your area and are invaluable to expanding your proficiency with MainBoss. Email info@mainboss.com for further details

·        Would you like to email your work requests directly to MainBoss? You can do this with MainBoss @Requests. Click here to find out more: http://www.mainboss.com/english/products/product-requests.shtml

·        Interested in becoming a MainBoss dealer and promoting an exceptional maintenance solution package in your area? Click here: http://www.dealers.mainboss.com/english/newdealer/index.shtml