Unit Maintenance History

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The Maintenance History report lists information about work orders on units. A large number of options let you select which work orders and units should be covered by the report.

To print a maintenance history report, go to Units | Reports | Maintenance History. The window contains the following:

Grouping and Sorting section: Options controlling how the report is organized.

Group by list: These options determine how the report is broken into sections. For example, if you select Unit Location, the report will have a separate section for each location that contains units.

Sort by list: These options determine how entries are sorted within each section. For example, if you select Start Date, work orders will be sorted by starting date within each larger section.

Sort Direction: Determines whether sorting will go from lowest to highest (Ascending) or highest to lowest (Descending).

Filtering section: Options controlling which units and work orders will be included in the report. The window lets you select units and work orders in several ways:

Unit Filters: Make selections based on basic unit information. For example, if you filter by Unit Location, you can restrict the print-out to units at a particular location (e.g. all units in a specific building).

Unit Value Filters: Make selections based on other properties of the unit. For example, if you filter by Purchase Vendor, you can restrict the print-out to units purchased from a particular vendor.

Work Order Filters: Make selections based on aspects of the work orders. For example, if you filter by Work Category, you can restrict the print-out to work orders that belong to a particular category.

Advanced section: Miscellaneous options.

Suppress Costs: Omits any money information that might otherwise be displayed in the report.

Suppress Active Filter restrictions: If this checkbox is blank, the Active filter will automatically be applied when preparing the report; this means that information from old work orders will not be included in the report. If this checkbox is checkmarked, the Active filter is ignored; MainBoss uses information from all work orders, no matter how old.

For more about the active filter, see The Active Filter.

Title: The title to be printed at the beginning of the report.

Font Size: The font size to be used for all standard characters in the print-out (i.e. anything that isn't a heading).

Main Font: The font that will be used for most of the characters in the report. This should be a font that is supported by both your Windows system and your printer.

Fixed-width Font: The font that will be used for information that is printed with fixed-width characters (mostly unit specifications). This should be a font that is supported by both your Windows system and your printer.

Show checkboxes: A list of checkboxes that let you determine what information is displayed in the report. If a box is checkmarked, that type of information will be displayed; if a box is blank, that type of information will not be displayed.

Preview section: Displays a visual preview of the report. If you click the Preview button, you automatically go to this section.

The Preview section contains buttons for looking through the report preview and for actually printing the information. For more on using the Preview section, see Report Controls.

Preview: Clicking this button generates a preview of the report, displayed in the Preview section of the window.

Refresh: Updates the report to reflect any recent changes in the database.

Export Data: Exports the report's data in XML format.

Close: Closes the window.

For general information on MainBoss reports, see Reports. For more on units, see Units.

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