Printing Spare Parts

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You can print information about your current spare parts by clicking the Print button in Coding Definitions | Units | Parts. This opens a window that contains the following:

Grouping section: Options controlling how the report is organized.

Group by list: These options determine how the report is broken into sections. For example, if you select Unit Category, the report will have a separate section for each category.

Filtering section: Options controlling what kind of units and spare parts will be included in the report. The window allows several types of selection:

Unit Filters: Make selections based on basic unit information. For example, if you filter by Unit Location, you can restrict the print-out to units at a particular location (e.g. all units in a specific building).

Unit Value Filters: Make selections based on other properties of the unit. For example, if you filter by Purchase Vendor, you can restrict the print-out to units purchased from a particular vendor.

Item Filters: Make selections based on properties of the items. For example, if you filter by Item Category, you can restrict the print-out to items in a particular set of categories.

Advanced section: Miscellaneous options.

Suppress Costs: Omits any money information that might otherwise be displayed in the report.

Show deleted records: If this box is checkmarked, the report will include deleted records. Otherwise, deleted records are omitted from the report.

Title: The title to be printed at the beginning of the report.

Font Size: The font size to be used for all standard characters in the print-out (i.e. anything that isn't a heading).

Main Font: The font that will be used for most of the characters in the report. This should be a font that is supported by both your Windows system and your printer.

Fixed-width Font: The font that will be used for information that is printed with fixed-width characters (mostly unit specifications). This should be a font that is supported by both your Windows system and your printer.

Preview section: Displays a visual preview of the report. If you click the Preview button, you automatically go to this section.

The Preview section contains buttons for looking through the report preview and for actually printing the information. For more on using the Preview section, see Report Controls.

Preview: Clicking this button generates a preview of the report, displayed in the Preview section of the window.

Refresh: Updates the report to reflect any recent changes in the database.

Export Data: Exports the report's data in XML format.

Close: Closes the window.

For more on spare parts, see Spare Parts. For more on reports in general, see Reports.

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